Legal Notices and Terms of Use

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Welcome to www.davidlaingfoundation.co.uk (the “Website”). By accessing or using the Website, you agree to be legally bound by these Terms of Use (the “Terms”). If you do not agree to these Terms, you must not use the Website. These Terms were last updated on [insert date] and may be amended from time to time in accordance with section 13 below.

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1. About Us

The Website is operated by The David Laing Foundation (“we”, “us”, “our”), a registered charity in England and Wales. Our contact details are set out in section 14 below.

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2. Website Content and No Reliance

The content on the Website is provided for general information only. While we take reasonable care to ensure it is accurate and up to date, we make no representations, warranties or guarantees (whether express or implied) that the content is accurate, complete or current. Nothing on the Website constitutes legal, financial or other professional advice and you must not rely on it. You should obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on the Website.

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3. Intellectual Property

All intellectual property rights in the Website and its content (including design, text, graphics, logos, images and software) are owned by or licensed to The David Laing Foundation and are protected by applicable laws. You may download or print content for your personal, noncommercial use only, provided you do not remove any copyright or proprietary notices. Any other use (including reproduction, modification, distribution, republication, framing or extraction) is prohibited without our prior written consent. All trade marks, whether registered or unregistered, are the property of their respective owners and are used with permission.

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4. Acceptable Use

You must not use the Website:

• to breach these Terms or any applicable law or regulation;

• to engage in fraudulent, harmful, misleading or deceptive activity;

• to interfere with, damage or disrupt any part of the Website or any equipment or network used in the provision of the Website, including by introducing viruses, malware or other harmful code, or attempting to circumvent security or authentication measures;

• in any way that may harm, exploit or negatively affect children or vulnerable adults;

• to imply our endorsement of any product, service or organisation without our prior written consent.

We may suspend or terminate your access to the Website if we reasonably believe you have breached these Terms.

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5. User Submissions

If you submit or upload any information, materials or content via the Website (“Submissions”), you confirm that:

• it is accurate, lawful, not misleading and compliant with these Terms;

• you either own the content or have all necessary permissions to submit it;

• it is not defamatory, obscene, discriminatory, harassing, invasive of privacy, harmful or otherwise objectionable, and does not infringe any rights of third parties.

You grant us a nonexclusive, royaltyfree, worldwide licence to use, host, reproduce and distribute your Submissions for the purposes of operating, improving and administering the Website and our charitable activities. We reserve the right to remove or restrict access to any Submission that does not meet these standards or that we reasonably consider inappropriate.

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6. Safeguarding Statement

We are committed to high standards of safeguarding. While we do not work directly with children or vulnerable adults, we require organisations receiving our funding to have appropriate safeguarding policies in place. We will act on concerns relating to the safety of children or vulnerable adults. To report a safeguarding concern related to our activities or a grantee, please contact us using the details in section 14.

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7. External Links

The Website may contain links to thirdparty websites for your convenience. Such links do not constitute our endorsement, and we are not responsible for the content, accuracy, security or operation of any thirdparty websites, nor for any loss or damage that may arise from your use of them. You should review the terms and privacy policies of any thirdparty sites you visit.

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8. Linking to Our Website

You may link to our home page, provided you do so in a manner that is fair and lawful and does not damage our reputation or take advantage of it. You must not:

• establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists;

• frame our Website on any other site or create a link to any part of the Website other than the home page, without our prior written consent;

• link from any website that you do not own or control.

We may withdraw linking permission without notice.

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9. Website Availability

We aim to keep the Website available and secure, but we do not guarantee that the Website, or any content on it, will always be available, uninterrupted or error free. Access may be suspended, restricted or terminated at any time for operational or business reasons, including maintenance and updates. We will not be liable for any loss or damage arising from the Website being unavailable at any time or for any period.

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10. Viruses and Security

We do not guarantee that the Website will be secure or free from bugs or viruses. You are responsible for configuring your information technology, computer programmes and platform to access the Website and should use your own virus protection software. You must not misuse the Website by knowingly introducing viruses, trojans, worms, logic bombs or other malicious or technologically harmful material, or by attempting to gain unauthorised access to the Website, the server on which it is stored, or any server, computer or database connected to the Website.

 

11. Data Protection and Cookies

We are committed to protecting your privacy. Any personal data you provide to us will be handled in accordance with UK data protection laws, including the UK GDPR and the Data Protection Act 2018. For details about how we collect, use and safeguard personal data, please refer to our Privacy Policy. For information about our use of cookies and similar technologies, please refer to our Cookie Policy.

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12. Our Responsibility to You

Nothing in these Terms excludes or limits our liability where it would be unlawful to do so, including liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for any rights you may have under consumer protection law that cannot lawfully be excluded.

To the fullest extent permitted by law:

• we exclude all conditions, warranties, representations or other terms which may apply to the Website or any content on it, whether express or implied;

• we will not be liable for any loss or damage (whether in contract, tort, negligence, misrepresentation, breach of statutory duty or otherwise), even if foreseeable, arising out of or in connection with your use of, or inability to use, the Website, or your reliance on any content displayed on the Website;

• we will not be liable for loss of profits, sales, business or revenue; business interruption; loss of anticipated savings; loss of business opportunity, goodwill or reputation; or any indirect or consequential loss or damage.

 

13. Changes to These Terms

We may update these Terms from time to time. Changes will be effective when posted on this page with an updated “last updated” date. Your continued use of the Website following any changes indicates your acceptance of the revised Terms.

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14. Contact Us

If you have questions about the Website or these Terms, please contact: Email: dlf@hcrlaw.com Address: David Laing Foundation, Lancaster House, Nunn Mills Road, Northampton

 

15. General

• Severance: If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

• Waiver: No failure or delay by us to enforce any right or remedy under these Terms shall be construed as a waiver of that or any other right or remedy.

• Entire Agreement: These Terms constitute the entire agreement between you and us in relation to your use of the Website.

• ThirdParty Rights: No person other than you and us has any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any of these Terms.

• Governing Law and Jurisdiction: These Terms and any dispute or claim arising out of or in connection with them (including noncontractual disputes or claims) are governed by the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction.

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Privacy Policy

Effective Date: 2026

1. Introduction

The David Laing Foundation (“we”, “us”, “our”) is committed to protecting the privacy of individuals who interact with us. This Privacy Policy explains how we collect, use, store and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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2. Who We Are

The David Laing Foundation is a registered charity in England and Wales. For the purpose of data protection law, we are the data controller. If you have any questions about this Privacy Policy, please contact us using the details in section 15 below.

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3. What Personal Data We Collect

We may collect and process the following categories of personal data:

Personal data you give to us:

Contact information (e.g., name, address, email, phone number).

Information you provide in grant applications, correspondence and other communications.

Financial information, such as bank details for grant payment administration or donation records.

Information required for trustee, staff or volunteer administration.

Special category data:

We may receive sensitive personal data (e.g., relating to health or disability) if it is provided within a grant application or as part of our safeguarding responsibilities. We only process this data where strictly necessary and with a valid lawful basis.

Automatically collected data:

When you use our Website, we may collect technical data such as your IP address, browser type and device information. This is primarily collected via cookies, as detailed in our Cookie Policy.

4. How We Collect Your Data

We collect data through various means, including:

Direct interactions: when you complete a form on our Website, correspond with us by email or phone, or provide information in person.

Third parties: including partner organisations and referring agencies providing information as part of a grant application or due diligence process.

Publicly available sources: such as information from the Charity Commission website or other public registers when assessing grant eligibility.

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5. Lawful Basis for Processing

We only process personal data where we have a lawful basis to do so. These include:

Consent: where you have given us clear permission for a specific purpose.

Legitimate Interests: for our core activities, such as assessing grant applications, charity administration and stakeholder communication.

Contract: where processing is necessary to enter into or perform an agreement with you.

Legal Obligation: to comply with our legal duties (e.g., under charity, tax or safeguarding law).

 

6. How We Use Personal Data

We use personal data to:

Assess and administer grant applications.

Communicate with applicants, partners and other stakeholders.

Maintain charity governance and meet regulatory requirements.

Manage donations and communicate with our supporters.

Administer our relationships with trustees, staff and volunteers.

Meet our safeguarding responsibilities.

 

7. Safeguarding

As a responsible funder, we are committed to high standards of safeguarding. Any safeguarding-related personal data is processed carefully, lawfully and in confidence. We require organisations that we fund to have appropriate safeguarding policies in place and will act on any concerns relating to the safety of children or vulnerable adults.

 

8. Sharing Your Personal Data

We may share data with our trustees for decision-making, with professional service providers (e.g., accountants, IT support) who are bound by confidentiality, and with regulatory authorities (e.g., the Charity Commission, HMRC) where legally required. We will only share data with partner charities or agencies with your consent or other clear justification. We never sell personal data to third parties.

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9. International Data Transfers

We store and process personal data primarily within the UK. If we need to transfer data outside the UK, we will ensure that appropriate legal safeguards, such as Standard Contractual Clauses, are in place to protect the data.

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10. Data Retention

We keep personal data only for as long as necessary for the purposes for which it was collected, and to meet our legal, financial and audit requirements. Key retention periods include:

Grant records: typically for 7 years after the grant is completed.

Financial records: for 7 years as required by law.

Safeguarding information: as required by our safeguarding policy and legal obligations.

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11. Your Data Protection Rights

Under the UK GDPR, you have rights over your personal data. These include:

The right of access – to request a copy of the personal data we hold about you.

The right to rectification – to ask us to correct any inaccurate or incomplete personal data.

The right to erasure – to ask us to delete your personal data where there is no good reason for us to continue processing it.

The right to restrict processing – to ask us to suspend the processing of your personal data in certain circumstances.

The right to object – to object to our processing of your personal data (e.g., for direct marketing).

The right to data portability – to ask us to transfer your personal data to you or to a third party.

To exercise any of these rights, please contact us using the details in section 15.

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12. Keeping Your Personal Data Secure

We have implemented appropriate technical and organisational measures to protect personal data from being accidentally lost, used or accessed in an unauthorised way. These include access controls, encryption, secure storage, and staff training. We also have procedures to deal with any suspected data breach and will notify you and the Information Commissioner's Office where we are legally required to do so.

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13. Cookies

Our Website uses cookies to improve its functionality and analyse usage. For more information, please see our Cookie Policy.

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14. Links to Other Websites

Our Website may contain links to third-party websites. This Privacy Policy does not cover those websites, and we are not responsible for their content or privacy practices. We encourage you to read the privacy notices of any other websites you visit.

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15. How to Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

Email: dlf@hcrlaw.com

Address: David Laing Foundation, Lancaster House, Nunn Mills Road, Northampton

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16. Complaints

If you are not satisfied with our response to a data protection concern, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK's data protection regulator. Their website is www.ico.org.uk.

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17. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our Website, with the effective date shown at the top of the policy.

 

 

Cookie Policy

Effective Date: 2026

1. What is a Cookie?

A cookie is a small text file that is placed on your computer or mobile device when you visit a website. Cookies help the website to function, remember your preferences, and understand how visitors use our site.

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2. How We Use Cookies

We use cookies to ensure our Website runs effectively and to collect information about how visitors use it. This helps us to improve the Website and your experience. We use the following types of cookies:

Strictly Necessary Cookies: These cookies are essential for you to move around the Website and use its features. They cannot be disabled in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences.

Analytical/Performance Cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our site.

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3. Managing Your Cookie Preferences

When you first visit our Website, you will be presented with a banner which gives you the option to accept or reject cookies that are not strictly necessary. You can change your preferences at any time through our cookie settings.

You can also control and/or delete cookies as you wish – for details, see aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

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4. Changes to This Policy

We may update this Cookie Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

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5. Contact Us

If you have any questions about our use of cookies, please contact us using the details provided in the “Contact Us” section of our Terms of Use.